On Thursday, December 22, 2005, the Board of Trustees of Nimishillen Township met in regular session at 7:00 P.M. at the Nimishillen Township Hall with the following members present - Trustees: President Virginia K. Macdonald, Vice President Todd D. Bosley, Trustee Russell L. Goffus and Clerk Carlene Harmon.
The meeting opened with the pledge of Allegiance.
FIRE DEPARTMENT: (Chief Rich Peterson)
Resolution to Advertise for Bids: Russ Goffus motioned to advertise for bids for Firefighting Gear and Breathing Air Compressor with all bids to be at the Township office by 3:00 p.m. on January 26th, 2006 and opened that evening at the Trustees’ Meeting at 8:00 p.m., seconded by Todd Bosley. Voting went as follows: Russ Goffus, Yes; Todd Bosley, Yes and Virginia Macdonald, Yes. Motion carried. Res#05-293
Resolution to accept radio equipment from the Sheriff’s Department: Chief Peterson reported he received fifteen (15) portable radios, fifteen (15) chargers, twelve (12) vehicular chargers with fifteen (15) antennas, fifteen (15) belt clips and thirty (30) batteries (one primary battery with each unit and one spare).
Macdonald motioned to accept the radio equipment from the Sheriff’s Department,
which was passed out on December 15th, 2005, to the Police and Fire
Construction update/Change Orders for Station No. 3/Meeting with Prosecutor’s Office: Chief Peterson reported things are progressing much quicker and taking shape much faster. The wall coverings are up and the fixtures and plumbing are being installed but they are still behind in the basement area. They are finishing the drywall but have sets of tile, which is moving along. Peterson said he met with the Prosecutor last Friday (12/16) and discussed some options since the contract officially expires last Wednesday (12/14). The Prosecutor recommended that letters be sent to each of the contractors encouraging them to stay with the project and finish it in a timely fashion.
Regarding the requests for extensions, the Prosecutor suggested we recommend to them that we will consider all the extensions at the end of the project and meet with them individually. The Prosecutor said we could include her name and phone number in the letter so the contractors could call her with legal questions. Since Babik requested to meet with the Trustees, the letter should include they really need to wait until after the first of the year to meet with the Trustees. Rich stated he would draft the letter, have the office mail them and leave copies at the office. He said the contract did end on the 15th and they are all in default at this time but since some had asked for extensions early on, this should be taken into consideration at the end of the project. Other discussion followed.
Change Orders: Peterson said once the Board approves all the change orders, they will do a breakdown of them to show what’s left in the allowances and where they are. He said at this point, they are still under the contract price of the construction. Following are the twelve (12) Change Orders:
Russ Goffus motioned to accept all Change Orders as stated, seconded by Virginia Macdonald. Voting went as follows: Russ Goffus, Yes; Virginia Macdonald, Yes and Todd Bosley, Yes. Motion carried. Res#05-295
Resolution to authorize expenditure for brake repairs: Virginia Macdonald motioned to authorize the expenditure for the brake repairs to the 1998 GMC Ambulance in the amount of $2,546.04, seconded by Todd Bosley. Voting went as follows: Virginia Macdonald, Yes; Todd Bosley, Yes and Russ Goffus, Yes. Motion carried. Res#05-296
to hire Nick Abramson: Russ Goffus motioned to hire Nick Abramson as a
Nick Abramson swore an oath given by Virginia Macdonald. Mr. Abramson received a round of applause.
ROAD DEPARTMENT: (Superintendent Kevin Swartz)
Resolution to approve Road Report: Todd Bosley motioned to approve the Road Report for December 22, 2005, as written, seconded by Russ Goffus. Voting went as follows: Todd Bosley, Yes; Russ Goffus, Yes and Virginia Macdonald, Yes. Motion carried. Res#05-298
ZONING DEPARTMENT: (Keith Lasure)
Virginia Macdonald announced that Zoning Inspector, Keith Lasure, was excused from tonight’s Trustees’ Meeting. There was no Zoning Report.
CONCERNS OF CITIZENS:
Blackmer of 3505 Maplegrove stepped to the podium and thanked the Trustees for
fixing his ditch/flooding problem. He
then talked about spraying for mosquitoes next spring. Virginia Macdonald explained she went to the
Health Department in September and was told since it was almost October and we
would soon be getting a freeze, there would not be any more spraying this
year. She said Todd Paulus told her that
as a whole they did not spray as much this year throughout
Terri Huckels of 8730 Easton stepped to the
podium and thanked
Terri Fidelholtz of 2828 Ravenna stepped to the podium and thanked Chief Peterson for the good job they did at a fire across the street from her. She said because of the new system that is in place now, the response time took less time than ever before.
At this time, Clerk Carlene Harmon presented Virginia and Russ with a Certificate of Appreciation. Everyone in attendance gave them a big round of applause.
CONCERNS OF TRUSTEES: (Virginia K. Macdonald, Todd D. Bosley, Russell L. Goffus)
Change Organizational Meeting date: Russ Goffus reported that it was brought to his attention that the new Board could not expend any monies until they had their Organizational Meeting but said it was up to the new Board whether or not they wanted to move it up.
The Township Secretary said she talked to Prosecutor Sharon Miller and was told the only thing stated anywhere is that new terms commence January 1st and said she was not aware of any statue stating when the first meeting should be but said she could see why some Townships might want to have the Organizational Meeting early. Ms. Miller said the Board could certainly do day-to-day business but could not expend any monies but said the Clerk could make money decisions. She said she sees no reason to have the meeting early but that it certainly wouldn’t hurt.
Todd Bosley questioned the cost to advertise. Secretary, Sharon Shaub, said the Organizational Meeting had to be advertised regardless of when it was and the cost to advertise is around $25.00. Mr. Bosley said he would prefer to keep the Organizational Meeting on January 12th, and Trustees Elect, Lisa Shafer and Mike Lynch, (in the audience) said that was okay with them.
Office and Road Department closed at noon on Friday (12/23): Russ Goffus reminded everyone that the offices and Road Department would be closed at noon on Friday, Dec. 23rd, because Christmas Eve fell on Saturday. Todd Bosley questioned if the employees should use vacation time or comp time. Kevin Swartz said that’s what they did for the day after Thanksgiving and the Board agreed all employees would have to take vacation time or comp time for the ½ day off.
APPROVAL OF DECEMBER 8TH, 2005 MINUTES:
Russ Goffus motioned to approve the Minutes for December 8th, 2005, as written, seconded by Todd Bosley. Voting went as follows: Russ Goffus, Yes; Todd Bosley, Yes and Virginia Macdonald, Yes. Motion carried. Res#05-299
CONCERNS OF THE CLERK: (Carlene Harmon)
Transfers Per Res#05-005: December 13, 2005: $100.00 from 01-A-26 Other Expenses to 1-B-04 Utilities, December 20, 2005: $600.00 from 10-A-06 Building to 10-A-14 Insurance; $2,600.00 from 10-A-06 Building & Equipment to 10-A-10 Repairs; $1,000.00 from 01-A-26 Other to 1-B-04 Utilities.
Declare Equipment Obsolete: Virginia Macdonald motioned to declare the Epson FX1050 Printer and Olympia Typewriter obsolete – no value – per Ohio Revised Code 505.10, seconded by Russ Goffus. Voting went as follows: Virginia Macdonald, Yes; Russ Goffus, Yes and Todd Bosley, Yes. Motion carried. Res#05-300
Resolution for Small Claims on Dwayne Newman for $75.00: Clerk Harmon explained if the Board agrees to take this to Small Claims Court, all fees would be waived. After discussion, the Board agreed to give Mr. Newman another two weeks and have Carlene send him another letter. No Resolution was made.
APPROVAL OF ALL PURCHASE ORDERS, FINANCIAL REPORT AND PAY BILLS:
Virginia Macdonald motioned to approve all Purchase Orders, the Financial Report and pay bills in the amount of $16,273.46, seconded by Todd Bosley. Voting went as follows: Virginia Macdonald, Yes; Todd Bosley, Yes and Russ Goffus, Yes. Motion carried. Res#05-301
Before adjourning, Todd Bosley wished Virginia and Russ the best of luck.
Virginia and Russ thanked all the Township employees and said it’s been an honor and a privilege to work with them and said it’s a great group. They also wished the new Board of Trustees the best of luck and thanked everyone for their support. A big round of applause was received for Virginia and Russ.
SIGN CHECKS AND ADJOURN:
Russ Goffus motioned to sign checks and adjourn, seconded by Virginia Macdonald. Voting went as follows: Russ Goffus, Yes; Virginia Macdonald, Yes and Todd Bosley, Yes. Motion carried. Res#05-302
The meeting adjourned at 7:45 p.m.
After adjournment, the elected officials signed the papers for the Louisville High School Government class students.